Privacy Policy

At the Gay Wedding Show, we’re committed to protecting and respecting your privacy.

When we say ‘we’, ‘us’, ‘the Gay Wedding Show’ or GWS it’s because that’s who we are and we operate the Site.

This Policy explains when and why we collect personal information about people who visit our website or our shows and people and organisations that exhibit or promote their products and services with us; how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, promoting with us or attending one of our shows, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to data@gayweddingshow.co.uk . Alternatively, you can telephone 0208 123 6277.

Who are we?

We’re the Gay Wedding Show, the UK’s first and only national and official gay wedding show. We are part of the uDEZIGNit group and we are owned and operated by uDEZIGNit Ltd a registered company incorporated in England: Registered No. 7040197.

How do we collect information from you?

We obtain information about you when you use our website, for example, when you:

  • contact us about products and services
  • enquire about attending a show or promoting with us
  • complete a form
  • if you register to receive one of our newsletters or updates
  • provide feedback
  • enter a prize draw
  • fill out a survey
  • or send us a communication

Although we generally collect personal information directly from you, on occasion, we also collect certain categories of personal information about you from other sources. In particular:

  • third party service providers (like Google, Facebook) which may provide information about you when you link, connect, or login to your account with the third party provider; and
  • other third party sources and or partners whereby we receive additional information about you (to the extent permitted by applicable law), such as demographic data or fraud detection information, and combine it with information we have about you. For example, fraud warnings from service providers like identity verification service. We also receive information about you and your activities on and off websites through partnerships, or about your experiences and interactions from our ad networks.

What type of information is collected from you?

The personal information we collect might include your name, address, email address, phone number, other contact details, survey responses, blogs, photos, transactional details, support queries, forum comments, IP address and information regarding web analytics data.

If you register to attend a show, your payment information such as card number is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card and online payment transactions, as explained below.

How is your information used?

We may use your information to:

  • process orders that you have submitted;
  • to carry out our obligations arising from any contracts entered into by you and us;
  • dealing with entries into a competition;
  • seek your views or comments on the services we provide;
  • notify you of changes to our services or shows;
  • send you communications which you have requested and that may be of interest
  • to you. These may include information about campaigns, appeals, other fundraising
  • activities, promotions of our associated companies goods and services;
  • process a grant or job application.

We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us. Sometimes we may need to keep some personal information even after you remove consent for statutory or other compliance reasons for example Tax reporting.

Who has access to your information?

We will not sell or rent your information to third parties.

Third Party Service Providers working on our behalf

We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process payments and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service. Please be reassured that we will not release your information to third parties beyond the uDEZIGNit group for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.

Third Party Product Providers we work in association with

We work closely with various third party providers to bring you a range of quality and reliable products and services designed to meet the needs of same-sex couples, their family and friends (e.g. Pink Weddings Magazine). When you enquire about or purchase one or more of these products or services, the relevant third party product provider will use your details to provide you with information and carry out their obligations arising from any contracts you have entered into with them. In some cases, they will be acting as a data controller of your information and therefore we advise you to read their Privacy Policy.  These third party providers will share your information with us which we will use in accordance with this Privacy Policy.

We may transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation, or if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our supporters and customers. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Your choices

You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the work we do for same-sex couples and our exciting shows, products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.

Where we have your consent to do so (e.g. if you have subscribed to one of our e-mail lists or have indicated that you are interested in receiving offers or information from us), we send you marketing communications by email about products and services that we feel may be of interest to you. You can easily ‘opt-out’ of such communications if you would prefer not to receive them in the future by using the “unsubscribe” facility provided in the communication itself.

You can change your marketing preferences at any time by contacting us by email: data@gayweddingshow.co.uk .

How you can access and update your information

The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: data@gayweddingshow.co.uk .

You have the right to ask for a copy of the information GWS hold about you (we may charge £55 for information requests) to cover our costs in providing you with details of the information we hold about you.

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it’s treated securely.

Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password that enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Profiling

We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.

Use of ‘cookies’

Like many other websites, the GWS website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we may use cookies to store your location preference. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, take a look at our full cookie policy.

Turning cookies of may result in a loss of functionality when using our website and may even mean certain content may not be visible.

Website analytics

The information collected is used to improve our website usability and is stored and used for aggregated and statistical reporting.  For more information on how we track our site performance, take a look at our full cookie policy.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit.

We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

16 or Under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

Transferring your information outside of Europe

As part of the services offer to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in May 2018.